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[1. CALL TO ORDER ]
I'M GONNA CALL THE MEETING TO ORDER.WE READY FOR THE ROLL CALL? ALRIGHT.
[3. APPROVAL OF AGENDA ]
EVERYBODY'S GOT THE AGENDA IN FRONT OF THEM.MADAM CHAIRMAN, I, I MAKE A MOTION.
WE APPROVE THE AGENDA AS WRITTEN.
BOARD MEMBERS PRESENT VOTING? AYE.
[4. APPROVAL OF MINUTES ]
NEXT ON THE AGENDA WE HAVE THE MINUTES FROM OUR REGULAR MEETING BACK MARCH THE 15TH.MAY I ASK THAT THIS ITEM BE TABLED UNTIL OUR NEXT MEETING? I FOUND SOME CORRECTIONS THAT I NEED TO, UM, GET WITH MR. GURLEY ON THAT NEED TO BE MADE TO THE MINUTES.
CAN I GET A MOTION FOR THAT? AND WE'LL JUST, UM, SO MOVE SECOND.
ALRIGHT, SO THE MINUTES FOR 3 15 20 23 HAVE BEEN TABLED UNTIL OUR NEXT MEETING DATE.
SHALL WE OPEN FOR CITIZEN COMMENTS? UH, THE, THE MINUTES WERE, UH, CHANGED AND APPROVED.
APPROVING THE CHANGES THAT YOU HAD MADE RIGHT TO THE MINUTES.
HE UM, HE'S FOUND SOME, UM, YEAH, YEAH.
BUT ALREADY BEEN CORRECTED SOME UPDATES THAT NEED TO NEED TO BE CORRECTED.
CORRECT? I THINK THEY'VE BEEN CORRECTED QUITE YET.
MADAM CHAIR, THERE'S NO ONE HERE SIGNED UP TO SPEAK ON THE CITIZEN COMMENT.
AND THEN I BELIEVE AT THIS POINT YOU NORMALLY GIVE IT TO MR. ROBINSON WHO WILL WALK YOU ALL THROUGH THE CHAIR AND THEN AFTER THE CHAIR HE'LL GIVE IT RIGHT BACK TO THE NEW CHAIR.
[6. ELECTION OF CHAIRMAN FOR 2024 ]
OKAY.SO I GUESS AT THIS TIME WE'RE GONNA OPEN THE FLOOR FOR NOMINATIONS FOR, UH, CHAIRMAN FOR THE YEAR OF 2024.
I RECKON I WILL, I MAKE A MOTION THAT THE CHAIRMAN REMAINS THE SAME FOR ANOTHER YEAR.
WE HAVE A MOTION AND A SECOND.
MR. GURLEY, CAN YOU DO THE ROLL CALL? MR. C? AYE.
OR MEMBERS PRESIDENT VOTING? AYE.
ALL RIGHT, MRS. UM, MS. SHEETS, I'LL TURN IT BACK OVER TO YOU.
[7. ELECTION OF VICE CHAIRMAN FOR 2024 ]
DO WE HAVE ANY MOTIONS FOR THE VICE CHAIR? MAKE A MOTION.BOARD MEMBERS PRESENT VOTING? AYE.
[8. ELECTION OF SECRETARY FOR 2024 ]
WE'RE ON, WE NEED THE SECRETARY.I MAKE A MOTION THAT WE KEEP THE SAME SECRETARY WE HAD LAST YEAR.
BOARD MEMBERS PRESIDENT VOTING? AYE.
[9. DETERMINATION OF MEETING SCHEDULE FOR 2024 ]
NOW WE'RE TO SETTING THE MEETING SCHEDULE FOR[00:05:01]
2024 AS YOU RECALL.I THINK WE NOW HAVE 'EM ON THE BOARD ON THE BOOKS EVERY MONTH.
JUST DON'T SHOW UP IF WE DON'T NEED IT.
WERE YOU HAPPY WITH THAT MADAM CHAIR? THAT IS CORRECT.
IF I COULD JUST MAKE A COMMENT.
I WANTED TO MAKE YOU ALL AWARE THAT THE DATE LISTED FOR JUNE, UM, IS THE LAST WEDNESDAY OF THAT MONTH INSTEAD OF THE THIRD WEDNESDAY.
BECAUSE THE THIRD WEDNESDAY IS A HOLIDAY ON WHICH COUNTY OFFICES WILL BE CLOSED.
SO STAFF ELECTED TO MOVE THAT MEETING DATE TO THE LAST WEDNESDAY OF THAT MONTH.
AND THAT'S JUNE? THE JUNE FOR JUNE? YES.
NORMALLY THAT WOULD'VE BEEN JUNE THE 19TH.
CAN I GET A MOTION THEN TO SET THE SCHEDULE? SO MOVED.
BOARD MEMBERS PRESENT VOTING? AYE.
THANK YOU FOR POINTING THAT ITEM.
WAS THERE ANY, AND I AND I BELIEVE THE ONE THAT'S OUT ON THE WEBSITE DOES REFLECT WHAT MR. ROBINSON HAS SAID ABOUT THE IT IT'S, IT, YEAH, THE SCHEDULE WAS, WAS IN THE PACKET.
I JUST DIDN'T READ IT AS THE LA LAST.
IS THERE ANY OLD BUSINESS THAT WE WOULD NEED TO ADDRESS? MADAM CHAIR.
I DON'T HAVE ANY OLD BUSINESS ALL READY
[11. NEW BUSINESS ]
SO THEN WE'LL MOVE RIGHT INTO NEW BUSINESS.THE ONLY, ONLY THING I WOULD SAY IS ARE THERE ANY PENDING, UM, CASES COMING UP OR YEAH, WE AWARE.
ANY, ANYTHING COMING DOWN THE PIPE? AS OF RIGHT NOW, WE DO NOT HAVE ANY APPLICATIONS IN THE OFFICE THAT ARE IN THE QUEUE TO COME BEFORE YOU.
SO, UM, AS MUCH AS I WOULD LIKE TO SEE YOU ALL MORE OFTEN, IT'S PROBABLY A GOOD
IF WE GET OUR ORDINANCES RIGHT, WE ARE, WE'RE GOOD TO GO.
'CAUSE PEOPLE HAVE TO PAY TO COME HERE SO.
WE DON'T WANT TO DO THAT IF WE DON'T HAVE TO.
[12. REVIEW OF BY-LAWS ]
ALRIGHT.SHALL WE REVIEW THE BYLAWS? THERE'S BEEN NO CHANGES TO THOSE, CORRECT? THERE'S BEEN NO CHANGES TO THE BYLAWS OR NO CHANGES TO BYLAWS AT ALL? THAT IS CORRECT.
I MAKE A MOTION THAT WE, UH, KEEP THE BYLAWS AS THEY ARE AND SAID THAT WE'VE, UH, HAVE A DOLLAR THAT SAID THAT WE'VE RESOLVED OF THAT.
I GUESS DO WE NEED TO, UM, READ THE RO UM, RESOLUTION FOR THAT, WHAT THEY DID AT THE PLANNING COMMISSION? UM, MR. UH, DREWRY SAID AS LONG AS YOU GUYS ARE IN AGREEMENT WITH IT, YOU DIDN'T NECESSARILY HAVE TO READ IT, BUT YOU COULD.
IF YOU WANT TO READ, IF YOU ALL ARE IN AGREEMENT WITH THE BYLAWS BEING THE SAME, HE WANTED IT READ, BUT HE SAID IF YOU DIDN'T, I CAN READ IT.
WHEREAS SECTION 22 DASH 39 OF THE ZONING ORDINANCE IN THE DENWOOD COUNTY CODE STATES, THE BOARD OF ZONING APPEALS, THE BOARD OF DENWOODY COUNTY, VIRGINIA, THE COUNTY SHALL ADOPT SUCH RULES AND REGULATIONS AS IT MAY CONSIDER NECESSARY.
AND NOW THEREFORE BE IT RESOLVED THAT THE BOARD DOES HEREBY ADOPT THE DENWOODY COUNTY BOARD OF ZONING APPEALS BYLAWS GOT, I GOT A MR. YEAGER AND THEN ARE WE DOING MS SHEETS? AND MR. YEAGER, YOU READ IT? I JUST HAVE A MOTION.
FOUR MEMBERS PRESENT VOTING AYE.
[13. REVIEW CODE OF ETHICS AND STANDARDS OF CONDUCT ]
ALRIGHT, WE'RE AT THE, UM, REVIEWING THE CODE OF ETHICS AND STANDARDS OF CONDUCT, ONCE AGAIN, THERE ARE NO CHANGES.IS THAT CORRECT? THAT IS CORRECT.
MADAM CHAIR AND I DO BELIEVE IT WAS POINTED AT LAST YEAR, WE DID NOT HAVE TO READ THESE.
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WE COULD ACCEPT THEM AS THEY ARE.IT'S, AM I RECALLING THAT CORRECTLY? I THINK IT'S, I BELIEVE THAT IS CORRECT.
MADAM CHAIRMAN, I, I MAKE A MOTION WE ACCEPT THEM AS PRESENTED.
I BELIEVE FOR THOSE YOU DON'T NEED TO HAVE A VOTE, YOU JUST NEED TO SEE, DON'T NEED ONE.
FROM WHAT I UNDERSTAND, YEAH, WE REQUESTED NO, NO CHANGES THEN IT REMAINS THE SAME, I BELIEVE.
IS THAT CORRECT? THAT'S CORRECT.
[14. BOARD MEMBER COMMENTS ]
DID ANY ANYONE HAVE ANY COMMENTS? I PROBABLY THOUGHT IT WAS AT SOME POINT, 'CAUSE IT'S BEEN WHAT, TWO YEARS SINCE WE'VE PROBABLY READ THROUGH, READ OVER SOME OF THAT, BUT TO JUST IN SUMMARY, GO THROUGH IT MAYBE, UM, PUT THAT ON THE AGENDA FOR SOMETIME LATER IN THE YEAR OR NEXT YEAR TO KIND OF JUST REVIEW THOSE JUST AS A REFRESHER OF, NOT READ EVERY WORD, BUT A SUMMARY OF THE, THE, JUST TO MAKE SURE THAT WE KIND OF STAY IN COMPLIANCE, I THINK, OR I DON'T KNOW.WHAT DO YOU THAT'S JUST A, JUST A COMMENT.
WELL, CAN'T EACH MEMBER THEY NEED TO READ IT.
CAN'T THEY READ IT? YEAH, THAT'S TRUE.
THEY NEED TO, SO THEY GOT AN ISSUE, YOU KNOW.
SO, UM, SHALL WE JUST MAKE A, A FOLLOW UP ACTION AND COMMITMENT THAT WE'LL ALL READ IT IF WE, IF THERE ARE ANY QUESTIONS, CONCERNS OR ISSUES OR ABSOLUTELY.
SOMETHING WE THINK WE CAN, UH, BRING THAT BACK, UH, FROM NEW BUSINESS OURSELVES? I DON'T THINK IT'S, WE CAN TAKE TIME TO READ IT ALL HERE NOW.
DISCUSS IT SO WE CAN JUST COMMIT TO THAT.
HAS ANYONE GONE, UH, OVER OUR, UM, ETHICS AND STANDARDS AGAINST THE NEIGHBORING COUNTIES TO SEE IF THERE ARE ANY SIGNIFICANT CHANGES OR, OR DIFFERENCES? STAFF HAS NOT DONE THAT AT THIS TIME, BUT THAT WOULD BE SOMETHING THAT WE WOULD LIKE TO CONDUCT.
I BELIEVE THAT WOULD BE INTERESTING.
SO WE WOULD BE GLAD TO LOOK INTO THAT.
SO CAN WE, UH, GET A COMMITMENT? YOU WILL DO THAT.
WE'LL DO OURS AND THEN WE'LL COME BACK IF EVERY, IF, IF EVERYTHING'S OKAY AND WE'RE UP TO SNUFF WITH EVERYONE ELSE, WE ARE GOOD TO GO.
UM, MR. ROBINSON, UM, ARE YOU IN CONTACT WITH OTHER COUNTIES IN ZONING, UM, YOU KNOW, GET A FEEL OF WHAT'S GOING ON IN THEIR PARTICULAR COUNTIES AS OPPOSED TO DENWOODY? SO I AM A MEMBER OF THE VIRGINIA ASSOCIATION OF ZONING OFFICIALS AND Y'ALL HAVE MEETINGS WITH ALL OF THE, THEY HAVE A YEARLY, UM, CONFERENCE THAT I DO TRY TO ATTEND.
I HAVE TO ATTEND THOSE TO MAINTAIN MY CERTIFICATION.
AND THOSE, UM, EVENTS DO ALLOW ME AN OPPORTUNITY TO BE ABLE TO TALK WITH OTHER LOCALITIES AND, UH, DISCUSS, YOU KNOW, CURRENT ISSUES THAT EVERYONE IS FACING AND HOW DIFFERENT LOCALITIES ARE DEALING WITH DIFFERENT SITUATIONS.
SO I DO HAVE AN OPPORTUNITY, MAYBE NOT, SOMETIMES IT'S NOT ALWAYS OUR IMMEDIATE NEIGHBORS, BUT IT IS OTHER LOCALITIES IN VIRGINIA.
HOW DOES DENWOOD MATCH UP TO THOSE COUNTIES? UH, DEPENDS ON THE ISSUE THAT WE COULD BE TALKING ABOUT.
WELL, THEY HAVE SIMILAR ISSUES THAT WE HAVE, RIGHT? MM-HMM
SO SOMETIMES CERTAIN AREAS OF THE STATE MAY BE FACING, YOU KNOW, CERTAIN TRENDS VERSUS OTHER AREAS.
SO IT'S A LITTLE DIFFICULT TO TRY TO ANSWER, ANSWER THAT BECAUSE WHAT ONE COUNTY IS FOR, OR FOR EXAMPLE NORTHERN VIRGINIA MIGHT BE DEALING WITH DENWITTY MAY NOT BE FACING THAT TYPE OF PROPOSAL.
A LOT OF THAT DOESN'T APPLY TO THIS COUNTY.
WE'RE STILL VERY MUCH A RURAL AND AGRICULTURAL, I'M SPEAKING NOT AWAY.
NOT THE CITY OF PETERSBURG, BUT PRINCE GEORGE, YOU KNOW, THE SURROUNDING COUNTIES.
WE ARE COMPARABLE TO THEM CORRECT.
SO WHEN WE DO CONDUCT RESEARCH OR WE'RE ASKED TO CONDUCT RESEARCH, YOU KNOW, PROJECTS FOR THE ORDINANCE, WE DO TRY TO LOOK AT NEIGHBORING LOCALITIES TO BE SIMILAR, UH, OR, YOU KNOW, TO GET, UM, YOU KNOW, IDEAS FOR WHAT WE MIGHT WANT TO CHANGE IN OUR ORDINANCES.
SO WE, WHEN WE CONDUCT RESEARCH, WE DO TAKE THAT IN CONSIDERATION.
HOW MANY, HOW MANY TIMES A YEAR DO YOU HAVE THOSE MEETINGS WITH JOINING COUNTIES? SO THE IMMEDIATE COUNTIES DON'T HAVE A A, UM, A YEARLY MEETING PER SE, BUT THE STATE ZONING OFFICIALS HAS YEARLY CONFERENCES.
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ONCE A YEAR.AND SOME OF THE REGIONAL CHAPTERS.
UM, YEAH, I'D BE MOST INTERESTED IN HOW THE OTHER COUNTIES ARE DOING AS OPPOSED TO THEN WITH IT.
NOT NECESSARILY I AGREE WITH WHAT THEY'RE DOING, BUT I LIKE TO KNOW WHAT THEY'RE DOING.
YOU KNOW, IF WE NEED TO MAKE ANY CHANGES OR ANYTHING.
SOME OF THOSE COUNTIES, LIKE IN RACO AND SOME OF THE OTHERS, THEY HAVE SIX OR EIGHT, UH, THINGS ON THEIR AGENDA EVERY TIME THEY MEET AND THEY MEET EVERY TIME.
IF YOU RUN ACROSS SOMETHING LIKE THAT, YOU NEED TO APPRECIATE IT.
BE INFORMED OF, YOU KNOW, IF THERE'S ANYTHING CRAZY GOING ON THERE, YOU KNOW? MM-HMM
[15. ZONING ADMINISTRATOR COMMENTS ]
WANNA GIVE YOU A CHANCE TO, YOU KNOW, IS THERE ANYTHING ELSE YOU'D LIKE US TO KNOW OR DO OR, UM, IF YOU'RE ON ITEM 15? YES.UM, MR. YEAGER'S COMMENTS KIND OF, UM, WE'RE KIND OF TOUCHING ON JUST A STATEMENT I WANTED TO MAKE, BUT, UM, I'M HOPING THIS YEAR TO LOOK INTO IF THERE ARE ANY TRAINING OPPORTUNITIES FOR UM, BZA MEMBERS.
SO IF I DO COME ACROSS ANY OPPORTUNITIES, I'M GONNA BE PASSING AND ALONG THAT INFORMATION AND SHARING IT WITH YOU.
UM, BECAUSE PERIODICALLY YOU DO NEED A REFRESHER ON PROCEDURES AND, UM, YOU KNOW, UM, UM, LEGAL REQUIREMENTS OF THE BOARD OF ZONING APPEALS.
UH, SO IF I COME ACROSS ANY TRAINING OPPORTUNITIES, I WILL KEEP YOU POSTED AND LET YOU KNOW.
OTHER THAN THAT, I DON'T HAVE ANY ADDITIONAL COMMENTS AND WE DO NOT HAVE ANY OTHER APPLICATIONS AT THIS TIME.
ALRIGHT, MME. CHAPMAN, I MAKE A MOTION TO ADJOURN.