* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:04] MR. CHAIRMAN, [*This Meeting Was Joined In Progress*] [4. AMENDMENTS TO AGENDA] MOTION TO MOTION TO VOTE AS PRESENTED. ROLL CALL THIRD. I'LL GIVE IT A SECOND. OKAY. MR. DOOLEY? AYE. DR. MOORE? AYE. MR. LEE? AYE. MR. CHAVIS? AYE. ALL VOTING? AYE. OKAY. UH, AT THIS TIME I'LL TURN IT OVER TO OUR GOOD LEADER HERE, MR. CHAVIS, MEMBERS OF THE BOARD. UM, BEFORE I WALK YOU THROUGH AT LEAST THE FIRST PART OF YOUR ORGANIZATIONAL MEETING, UM, IT'S, IT'S REALLY MY PRIVILEGE. UM, AS COUNTY ADMINISTRATOR, UM, EVERY YEAR OUR, OUR, OUR BOARD OF SUPERVISORS HAS ELECTED TO HAVE A ROTATING CHAIRMANSHIP. SO THEY, UH, THE FIRST YEAR THEY GOT ELECTED SEVERAL, SEVERAL YEARS AGO. UH, THEY'D HAVE STARTED WITH DISTRICT ONE AND THEN GO TO DISTRICT 2, 3, 4, AND FIVE. UM, SO I HAVE THE UNIQUE PLEASURE EACH YEAR TO WORK WITH THE DIFFERENT MEMBER OF THE BOARD OF SAFE SUPERVISORS AS CHAIR. UM, THIS PARTICULAR YEAR, AS WE KNOW, HAS BEEN MR. CHAVIS TURN AS BEING CHAIRMAN. UM, AND YOU KNOW, MR. CHAVIS REFERS US AS THE AFFECTIONATE DIVORCE THAT TAKES PLACE BECAUSE IT GETS TO, YOU KNOW, IT SEEMS LIKE ALMOST EVERY DAY IS A TELEPHONE CALL BETWEEN KEVIN MASSENGILL AND THE CHAIR TWO OR THREE TIMES, SOMETIMES TWO OR THREE TIMES. UM, AND I WILL TELL YOU IN, IN THE YEAR THAT, THAT MR. UH, CHAVIS HAS BEEN CHAIR, UH, THE COUNTY HAS BEEN EXTREMELY BLESSED. UH, WE WERE JUST TALKING A FEW MOMENTS AGO IN MY OFFICE ABOUT, IT JUST SEEMS LIKE THE YEARS THAT MR. CHAVIS IS CHAIRMAN, THAT WE DO MORE RIBBON CUTTINGS, UM, THAN WE DO ANY OTHER YEAR. AND SO I THINK MR. LEE'S HOPING TO BREAK THAT THIS YEAR, THIS KIND OF CYCLE OF THAT, TO DO A LITTLE BIT MORE OF THAT. HE HAS ONE COMING UP REAL SOON. SO, BUT IN ADDITION TO THAT, YOU KNOW, WHEN YOU'RE, WHEN YOU'RE THE CHAIRMAN, UM, THERE'S A SIGNIFICANT AMOUNT OF, OF MEETINGS THAT, UH, ARE, ARE REALLY, UH, MUCH MORE THAN WHAT YOU TYPICALLY WOULD HAVE AS BEING ON A BOARD OF SUPERVISORS NORMALLY. UM, AND I WILL TELL YOU, UH, IT'S, IT'S TRULY THE HIGHEST ELECTED OFFICIAL OF, OF THE ENTIRE DIY COUNTY GOVERNMENT IN THAT YEAR AS YOUR CHAIR. AND MR. CHAVIS HAS DISPLAYED AN UNWAVERING COMMITMENT, UM, AS, AS BEING A TRUE PROFESSIONAL LEADER IN THIS CAPACITY AND EVERYTHING THAT HE DOES. UM, HE'S, HE'S AFFECTIONATELY KNOWN THROUGHOUT THE COMMUNITY AS THE BOARD MEMBER WITH THE BEST HAIR AND IS, THEY'RE LIKE, WHO'S THAT DISTINGUISHED MAN THAT'S ON THE BOARD OF SUPERVISORS FOR, FOR DIMITY COUNTY. AND IN ADDITION TO THAT, HE, UM, HE BRINGS A SENSE OF, UH, FAMILY AND A SENSE OF FAITH TO ALL THAT HE DOES. UM, AND SO THAT'S JUST ONE OF THE MANY REASONS WHY WE WANT TO, TO THANK AND EXPRESS OUR APPRECIATION. SO ON BEHALF OF THE BOARD OF SUPERVISORS, I'D LIKE TO PRESENT WILLIAM D CHAVIS FOR OUTSTANDING SERVICE AND LEADERSHIP AS 2024 CHAIR OF THE DOMANY COUNTY BOARD OF SUPERVISORS, UH, THE GAVEL THAT HE WOULD USE, UH, FOR THESE MEETINGS. AND SO, MR. CHAVIS, THANK YOU SO MUCH. THANK YOU FOR YOUR SERVICE. OKAY. I LET MY BRIDE TAKE A PICTURE OF MR. SO MR. CHAIRMAN WITH THAT, THAT'S THE ALASKA FIXTURE OFFICIAL ACT. [5.A. Chair Nominations & Appointment] AND NOW UNDER FIVE A, UM, I WILL OPEN THE, THE SLATE OF, UH, ANY, OR I'M SORRY, OPEN THE POSITION OF, UH, NOMINATIONS FOR CHAIR FOR THE FLOOR. I MAKE A MOTION THAT WE APPOINT MR. DAN LEE AS CHAIRMAN OF THE BOARD OF DEY COUNTY FOR 25 SECOND ROLL CALL. MR. DOOLEY. AYE. DR. MOORE? AYE. MR. LEE ABSTAINED. MS. EBRA BONNER. AYE. MR. CHAVIS? AYE. FOUR AYES. ONE ABSTAIN. VERY GOOD. OKAY. MR. SWITCH SEATS. YOU'RE TAKING MY SEAT. . CONGRATULATIONS BROTHER. WELL THANK YOU. FELLOW BOARD MEMBERS FOR THAT VOTE OF CONFIDENCE. UM, A YEAR AGO NOVEMBER, UM, WE HAD A DISCUSSION ABOUT ME BEING VICE CHAIR AND ABOUT MAYBE SKIPPING THAT ROTATION BECAUSE WHAT WAS ABOUT TO HAPPEN TO ME, UM, IN DECEMBER. AND THIS BOARD HAD THE FAITH TO MAKE ME VICE CHAIR AND THEN, UM, NOW HAVE FAITH IN ME TO, TO MAKE ME CHAIR, [00:05:01] UM, SAY A LITTLE BIT ABOUT WHAT'S IN THE ROOM RIGHT NOW. UM, QUICKLY BEFORE WE CONTINUE, UM, IN MY JOURNEY FROM NOVEMBER TO NOW, UM, THERE HAVE BEEN A LOT OF UPS AND DOWNS AND I JUST WANNA SAY THIS ROOM IS FULL OF UPS RIGHT NOW. I DIDN'T INVITE THE DOWNS. UM, I JUST INVITED THE UPS , SO I, I APPRECIATE EVERYONE THAT'S IN THIS ROOM TONIGHT AS BEING UP IN MY LIFE. SO THANK Y'ALL FOR COMING. UH, AT [5.B. Vice Chair Nominations & Appointment] THIS TIME WE'RE GONNA GO AHEAD AND, UH, OPEN THE FLOOR, UH, FOR NOMINATIONS FOR VICE CHAIR. MR. CHAIR, I'D LIKE TO MAKE A MOTION THAT WE, UM, UH, ACCEPT MS. BRENDA BONNER EBRA OR EBRA BONNER FOR THE VICE CHAIRMAN'S POSITION. OKAY. DO WE HAVE ANY MORE NOMINATIONS? NO. I'LL SECOND THAT. OKAY. IF NOT, WE'RE GONNA CLOSE THE NOMINATIONS. UM, COULD WE HAVE THE ROLL CALL PLEASE? MR. DOOLEY? AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MS. EBRA BONNER. I ABSTAIN. MR. LEE. AYE. FOUR AYES. ONE ABSTAIN. ALRIGHT, THIS TIME WE HAVE A VICE CHAIR. CONGRATULATIONS MS. BONNER. AND YOU GET TO MOVE SEATS. MOVE SEATS MORE TIMES. TAKE YOUR NAME TAGS. OH, TAKE MY NAME. SWITCH YOUR NAME TAGS. YEAH. DID WE? YEP. WE GONNA PLAY THE GAME. I'M, I'M CONFUSED TOO. MY NAME. YOU BILL. ALL RIGHT. ALRIGHT. SO [5.C. Adoption Of 2025 Board Meeting Schedule] EVERY YEAR WE UM, WE HAVE THE, UH, ADOPTION OF THE BOARD MEETING SCHEDULE AND UM, SO YOU HAVE THAT SCHEDULE, UH, BEFORE YOU, UM, SO IF THERE'S ANY DISCUSSION ABOUT THE, THE BOARD MEETING SCHEDULE NOW, IF NOT WOULD LIKE TO, UM, HAVE A MOTION TO ADOPT A BOARD SCHEDULE, WHICH IS WORKSHOP FIRST TUESDAY. UH, AND THEN BOARD MEETING ON THE THIRD TUESDAY OF EACH MONTH. SO MOVED SECOND. OKAY. CAN WE HAVE THE ROLL CALL PLEASE? MR. DOOLEY? AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MS. EBRA BONNER. AYE. MR. LEE? AYE. ALL VOTING? AYE. OKAY. [5.D. Adoption Of The FY 2026 Budget Calendar] AS AS WE'VE START THE NEW YEAR OFF, WE HAVE THE BUDGET PROCESS AND WE HAVE A BUDGET CALENDAR THAT WE, UH, NEED TO ADOPT. AND, AND THIS JUST LAYS OUT, UM, DATES FOR BUDGET WORKSHOPS SO THE PUBLIC WILL KNOW AS WE, UH, START TO ENGAGE IN, IN THE BUDGET PROCESS. SO AT THIS TIME, ANY DISCUSSION OR WOULD SOMEONE LIKE TO MAKE A MOTION? MR. CHAIR, I MAKE A MOTION THAT WE ACCEPT THE, UH, UM, BUDGET CALENDAR FOR 2026 AS PRESENTED. OKAY. DO WE HAVE A SECOND? SECOND. ROLL CALL PLEASE. MR. DOOLEY? AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MS. EBRA BONNER. AYE. MR. LEE? AYE. ALL VOTING? AYE. [5.E. Review Of The Board Of Supervisors Bylaws/Code Of Ethics] OKAY. AND THE LAST THING THAT WE DO ON THE ORGANIZATIONAL MEETING IS A REVIEW OF THE BOARD OF SUPER SUPERVISORS BYLAWS AND CODE OF ETHICS. UM, IF WE COULD GET, UH, OUR ATTORNEY, MR. AL, UH, TO REVIEW THOSE FOR US. SO, MR. CHAIRMAN, EACH YEAR THE, UH, BYLAWS ARE MADE AVAILABLE TO THE BOARD MEMBERS AND THIS IS A GOOD TIME TO, FOR YOU ALL TO BE REVIEWING THEM IN THE MONTH OF JANUARY. IF THERE IS ANYTHING IN THERE THAT YOU WOULD LIKE TO CHANGE, YOU CAN BRING THAT TO MY ATTENTION AND IF THE BOARD SO DESIRES, WE CAN AMEND THE BYLAWS. THERE'S A LITTLE BIT OF A PROCESS THERE, BUT THE BYLAWS DO REQUIRE THAT THE CODE OF ETHICS BE READ ALOUD AT THE ORGANIZATIONAL MEETING EACH YEAR. AND WITH YOUR LEAVE, I'LL NOW DO THAT CODE OF ETHICS, RECOGNIZING THAT PERSONS WHO HOLD PUBLIC OFFICE HAVE BEEN GIVEN A PUBLIC TRUST AND THAT THE STEWARDSHIP OF SUCH OFFICE DEMANDS THE HIGHEST LEVELS OF ETHICAL AND MORAL CONDUCT. ANY PERSON SERVING ON THE DENWOODY COUNTY BOARD OF SUPERVISORS SHOULD ADHERE TO THE FOLLOWING CODE OF ETHICS. ONE, UPHOLD THE CONSTITUTION LAWS AND REGULATIONS OF THE UNITED STATES AND OF ALL GOVERNMENTS THEREIN AND NEVER KNOWINGLY BE A PART TO THEIR EVASION. TWO. PUT LOYALTY TO THE HIGHEST MORAL PRINCIPLES INTO THE COUNTY AS A WHOLE ABOVE LOYALTY TO INDIVIDUALS, DISTRICTS, OR PARTICULAR GROUPS. THREE. GIVE A FULL MEASURE OF EFFORT AND SERVICE TO THE POSITION OF TRUST FOR WHAT STEWARDSHIP HAS BEEN GRANTED. GIVING EARNEST EFFORT AND BEST THOUGHT TO THE PERFORMANCE OF DUTIES. FOUR. SEEK TO [00:10:01] FIND AND USE THE MOST EQUITABLE, EFFICIENT, EFFECTIVE, AND ECONOMICAL MEANS FOR GETTING TASKS ACCOMPLISHED. FIVE. ADOPT POLICIES AND PROGRAMS THAT SUPPORT THE RIGHTS AND RECOGNIZE THE NEEDS OF ALL CITIZENS REGARDLESS OF RACE, SEX, AGE, RELIGION, CREED, COUNTRY OF ORIGIN OR HANDICAPPING CONDITION. AVOID ADOPTING POLICIES, SUPPORTING PROGRAMS, OR ENGAGING IN ACTIVITIES THAT DISCRIMINATE AGAINST OR OFFEND INDIVIDUALS BECAUSE OF RACE, SEX, AGE, RELIGION, CREED, OR, AND COUNTRY OF ORIGIN OR HANDICAPPING CONDITION. SIX. ENSURE THE INTEGRITY OF THE ACTIONS OF THE BOARD OF SUPERVISORS BY AVOIDING DISCRIMINATION THROUGH THE DISPENSING OF SPECIAL FAVORS OR UNFAIR PRIVILEGES TO ANYONE. WHETHER FOR REMUNERATION, WHICH IS MONETARY PAYMENT OR NOT. A MEMBER SHOULD NEVER ACCEPT FOR HIMSELF OR HERSELF, FOR OR FOR FAMILY MEMBERS. FAVORS OR BENEFITS UNDER CIRCUMSTANCES WHICH MIGHT BE CONSTRUED BY REASONABLE PERSONS AS INFLUENCING THE PERFORMANCE OF BOARD OF SUPERVISORS DUTIES. SEVEN. MAKE NO PRIVATE PROMISES OF ANY KIND BINDING UPON THE DUTIES OF ANY OFFICE SINCE A PUBLIC SERVANT HAS NO PRIVATE WORD, WHICH CAN BE BINDING ON PUBLIC DUTY. EIGHT. ENGAGE IN NO BUSINESS WITH THE COUNTY GOVERNMENT OR THE SCHOOL SYSTEM EITHER DIRECTLY OR INDIRECTLY, WHICH IS INCONSISTENT WITH THE CONSCIENTIOUS PERFORMANCE OF BOARD OF SUPERVISORS DUTIES. EXCEPT THIS MAY BE CONSISTENT WITH THE CONFLICT OF INTEREST. STATUTES IN THE CODE OF VIRGINIA NINE. NEVER USE ANY INFORMATION GAINED CONFIDENTIALLY IN THE PERFORMANCE OF BOARD OF SUPERVISORS DUTIES AS A MEANS OF MAKING PRIVATE PROFIT 10 EXPOSED THROUGH APPROPRIATE MEANS AND CHANNELS, CORRUPTION, MISCONDUCT, OR NEGLECT OF DUTY WHENEVER DISCOVERED. 11. ADHERE TO THE PRINCIPLE THAT THE PUBLIC'S BUSINESS SHOULD BE CONDUCTED IN THE PUBLIC VIEW BY OBSERVING AND FOLLOWING THE LETTER AND SPIRIT OF THE FREEDOM OF INFORMATION ACT USING CLOSED SESSIONS ONLY TO DEAL WITH SENSITIVE MATTERS AS PROVIDED BY THE CODE OF VIRGINIA. 12. AVOID USING THE POSITION OF PUBLIC TRUST TO GAIN ACCESS TO THE MEDIA FOR THE PURPOSES OF CRITICIZING COLLEAGUES OR CITIZENS IMPUGNING THEIR INTEGRITY OR VILIFYING THEIR PERSONAL BELIEFS. 13, MAKE SURE WHEN RESPONDING TO THE MEDIA THAT A CLEAR DISTINCTION IS MADE BETWEEN PERSONAL OPINION OR BELIEF AND A DECISION MADE BY THE BOARD 14. REVIEW ORALLY AND IN PUBLIC SESSION AT THE ANNUAL ORGANIZATIONAL MEETINGS EACH OF THESE PRINCIPLES. AND LASTLY, 15 PLEDGE TO HONOR AND UPHOLD THESE PRINCIPLES EVER CONSCIOUS THAT PUBLIC OFFICE IS A PUBLIC TRUST. THANK YOU MR. CHAIR. I KNOW THESE PRINCIPLES ARE IMPORTANT TO YOU AND, UH, THE IMPORTANCE OF THAT IS DEMONSTRATED BY THE FACT THAT YOU DO READ THEM ALOUD EACH, EACH YEAR AT THE ORGANIZATIONAL MEETING. ALRIGHT, THANK YOU. WE DON'T NEED THAT. MM-HMM. NO ACTION. OKAY. ALRIGHT. UM, THE LAST THING I'D LIKE TO DO BEFORE WE ADJOURN, I'D LIKE TO THANK MR. CHAVIS, UM, FOR HIS YEAR OF, UM, OF BEING CHAIRMAN AND, UH, AND, UM, I THINK HE'S DONE. IT'S NOT COINCIDENTAL THAT, UH, HE DOES A LOT OF RIBBON CUTTINGS. HE DOES A LOT OF WORK TO, UM, TO, TO MAKE IT LOOK EASY. UM, BUT I DO APPRECIATE THAT. UM, ONE OF THE THINGS THAT MR. MASSING JUST SAID ABOUT ALL THE DIFFERENT THINGS THAT, UM, I'M GONNA BE DOING IN THE NEXT YEAR, I WANT TO PREFACE THAT WITH, UH, ONE OF MS. BONO'S STATEMENTS IS YOU CAN'T MAKE 'EM ALL, BUT YOU CAN'T MISS 'EM ALL EITHER. SO, UH, I'M GONNA LEAN ON THE REST OF THE BOARD TO HELP ME, UM, AND HOPEFULLY MY UPS AND DOWNS ARE, ARE MORE UPS AND DOWNS THIS YEAR. SO, UH, I'LL BE ABLE TO DO, DO MUCH MORE, UM, BEFORE WE ADJOURN TO, UM, WE HAVE A LITTLE RECEPTION PLANNED, UM, AFTER THE, IN THE, UM, TRAINING ROOM, WHICH IS JUST OUT OFF TO THE RIGHT IN THE HALLWAY, UH, FOR EVERYONE AFTERWARDS. AND, UM, AT THIS TIME I GUESS WE NEED A MOTION TO ADJOURN. SO MOVE SECOND. ROLL CALL MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MS. EBRA BONNER. AYE. MR. LEE AYE. ALL VOTING AYE. MEETING IS ADJOURNED? GOOD. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.