* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] UM, WELCOME EVERYONE TO OUR, UH, [1. ROLL CALL] WORKSHOP, OUR SPECIAL MEETING TODAY. AT THIS TIME, CAN WE HAVE ROLL CALL MR. DOOLEY? HERE. DR. MOORE? HERE. MR. CHAVIS? HERE. MR. LEE. HERE. MS. EBRA BONNER. HERE. FIVE BOARD MEMBERS PRESENT. OKAY. THANK YOU. UM, [Additional Item] AND TODAY WE HAVE A SPECIAL GUEST, UM, LEGISLATIVE UPDATE, UH, 2026, THE HONORABLE DELEGATE, KIMBERLY POPE ADAMS HOUSE OF DELEGATES, 82ND DISTRICT. SO WE WELCOME. GOOD AFTERNOON EVERYONE. THANK YOU SO MUCH. THANK YOU SO MUCH. DELEGATE FROM DITTY COUNTY. . THAT'S RIGHT. THE DELEGATE FROM DEWITT THAT HASN'T CHANGED. THE DELEGATE FROM DI WITTY. YES, THAT'S RIGHT. SO FIRST OF ALL, I JUST WANT THANK YOU ALL. I WANNA THANK EVERYONE FOR ALLOWING ME THIS OPPORTUNITY TO SPEAK TO YOU AND TO SPEAK TO THE CONSTITUENTS WHO, WHO MAY BE, YOU KNOW, JOINING US VIRTUALLY. UM, I WANNA START OFF WITH A, A LITTLE BIOGRAPHICAL, YOU KNOW, INFORMATION IF I COULD. UM, THIS IS MY FIRST LEGISLATIVE SESSION. UM, I WAS SWORN IN ON JANUARY 14TH, AND I WAS ASSIGNED TO THE FOLLOWING HOUSE COMMITTEES. I'M ON THE TRANSPORTATION COMMITTEE, I'M ON THE FINANCE COMMITTEE, AND I'M ON THE AGRICULTURE COMMITTEE, SO I WANTED TO MAKE YOU AWARE OF THAT. IN ADDITION, I HAVE ALSO BEEN APPOINTED TO THREE COMMISSIONS. I AM ON THE TOBACCO REGION REVITALIZATION COMMISSION AND WAS, UM, JUST LAST WEEK APPOINTED AS CHAIR OF THE STRATEGIC PLANNING COMMITTEE OF THAT COMMISSION. SO LOOKING FORWARD TO THAT. UM, I'M ALSO ON THE FOIA COUNCIL, SO, UM, YOU WILL, WE ALL KNOW ABOUT FOIA. SO, UM, I I'M AN AUDITOR BY PROFESSION, SO THAT THAT'S, THAT'S RIGHT UP MY ALLEY. AND, UM, AND I'M ALSO ON THE UNEMPLOYMENT COMPENSATION COMMISSION. SO THOSE ARE MY THREE COMMISSIONS, MY THREE COMMITTEES. SO WITH THAT, UM, YOU ALL KNOW WE, WE HAD A 60 DAY SESSION THAT, UM, STILL HAS NOT QUITE ENDED YET. UM, THE, UH, BUDGET NEGOTIATION IS STILL UNDERWAY. UM, THERE ARE SOME, SOME DIFFERENCES THAT, THAT WE ARE STILL WORKING OUT, BUT THE FACT THAT WE ARE STILL NEGOTIATING IS BECAUSE, UM, EACH SIDE FEELS VERY FIRMLY IN, IN, UH, IN THEIR BELIEFS. SO, UM, SO WE WILL CONTINUE THAT PROCESS. I WAS ACTUALLY WITH THE GOVERNOR EARLIER TODAY AND, UM, AND SHE HAS MADE IT ABUNDANTLY CLEAR TO US WHAT HER EXPECTATION IS. SO I ANTICIPATE A RESOLUTION SOONER, SOONER THAN LATER. UM, I ALSO WANTED TO GIVE YOU AN UPDATE ON, UM, LEGISLATION THAT I PERSONALLY CARRIED. UM, THIS SESSION I SPONSORED 12 BILLS AND, UM, I'M HAPPY TO REPORT THAT NINE OF MY 12 BILLS DID MAKE IT THROUGH THE ENTIRE PROCESS, MADE IT TO THE GOVERNOR'S DESK, AND SHE DID SIGN THEM. THEY WILL BECOME LAW ON JULY ONE. UM, I WILL NOT BORE YOU WITH ALL NINE OF THEM. UM, THEY ARE AVAILABLE ONLINE IF ANYONE WATCHING WANTS TO SEE THEM. THE WEBSITE IS LIS AS IN LEGISLATIVE INFORMATION SYSTEM, I S.VIRGINIA.GOV. YOU CAN SEARCH BY MY NAME AND YOU CAN SEE ALL, UM, ALL LEGISLATION THAT I PASSED. BUT THERE WERE TWO THAT, UM, THAT I DID WANT TO BRING TO YOUR ATTENTION. ONE IS, UM, HB THREE 17, AND IT IS A BILL I CARRIED TO, UM, STRENGTHEN THE CRIMINAL CODE SO THAT ANYONE WHO INTENTIONALLY DAMAGES BROADBAND OR COMMUNICATION INFRASTRUCTURE, IT, IT WOULD BE A FELONY OR IT WILL BE A FELONY. UM, ADMITTEDLY WE'VE HAD SOME, SOME LOCALITIES REACH OUT TO ME, UM, PEOPLE, YOU KNOW, SHOOTING AT BIRDS ON THE LINE, MISS , AND, UM, AND CAUSED SOME, SOME PRETTY SIGNIFICANT DAMAGE. AND, UM, AND AS THE CODE WAS CURRENTLY WRITTEN, THERE WAS REALLY NO REMEDY FOR THE LOCALITY BECAUSE THE CODE WAS, UM, A BIT OUTDATED AND IT'S STILL USED WORDS LIKE TELEGRAPH, . SO WHEN SOMEONE BEGINS TO DAMAGE FIBER OPTIC AND, AND BROADBAND INFRASTRUCTURE, IT IT CAN, IT CAN BECOME A GRAY AREA IN TERMS OF ENFORCEMENT. SO, UM, SO THAT'S ONE BILL I CARRIED THAT, UM, THAT HAS STRENGTHENED THAT. UM, ANOTHER BILL, WHICH, UM, MAY SOUND FAMILIAR TO YOU IS HB 1316, WHICH IS THE CLUTTER BILL. RIGHT? UM, I'M SURE YOU ALL KNOW THAT CLUTTER ORDINANCES CAN, UM, CAN BE A BIT TRICKY SOMETIMES, ESPECIALLY IN AN AREA WHERE THERE IS SO MUCH AREA ZONED AGRICULTURAL. AND, UM, AND I'M HAPPY TO REPORT THAT, UM, THAT WE DO HAVE A BILL THAT IS ABOUT TO BECOME LAW ON JULY ONE THAT WILL, UM, THAT WILL REALLY DEFINE WHEN, UH, A PARCEL OF LAND, EVEN WHEN ZONED AGRICULTURAL IS CLEARLY BEING USED FOR RESIDENTIAL PURPOSES. AND, UM, AND I BELIEVE THAT WILL GIVE, UM, YOU ALL FLEXIBILITY TO, TO DO WHAT YOU NEED TO DO IN TERMS OF CODE ENFORCEMENT, YOU KNOW, IF AND WHEN THAT TIME ARISES. UM, THE LAST THING I WILL SAY IS THAT, UM, ON THIS PAST [00:05:01] SUNDAY, I WAS, UM, WITH MY SUPERVISOR, DR. MOORE AT THE WATERFORD HOA MEETING. AND, UM, AND WE HAD A VERY SPIRITED CONVERSATION REGARDING, UM, REGARDING BROADBAND. AND, UM, I, I GAVE, I, I'M GONNA TELL YOU THE SAME THING THAT, THAT I, I TOLD THE HOMEOWNERS ASSOCIATION, UM, JUST TO PUT IT LIGHTLY. THIS, THIS PROCESS IS, IS UNACCEPTABLE . THE, THE DELAY IS UNACCEPTABLE. I WANNA MAKE THAT CLEAR FOR THE RECORD. I AM NOT PLEASED WITH THE PROCESS. I'M NOT PLEASED WITH THE DELAY. I'M NOT PLEASED WITH THE CONSTRUCTION DELAY. I HAVE MADE MY SENTIMENTS PERFECTLY CLEAR TO BOTH DHCD AND THE SPAN BERGER ADMINISTRATION. EVERYONE WHO WILL LISTEN TO ME KNOWS HOW I FEEL ABOUT THIS. THEY KNOW HOW I FEEL ABOUT BROADBAND IN THE RURAL AREAS. UM, WHEN I SPOKE WITH DHCD, ALONG WITH MY CHIEF OF STAFF, WE, WE'VE BEEN TAG TEAMING THEM. 'CAUSE THEY GOTTA ANSWER ONE OF US WHEN WE CALL. THEY GOTTA ANSWER ONE OF OUR PHONE CALLS. AND, UM, AND I'M HAPPY TO REPORT THAT WHEN I SPOKE WITH THEM LAST WEEK, THEY INFORMED ME THAT THEY HAD REACHED OUT TO RIVER STREET AND REQUIRED A CORRECTIVE ACTION PLAN FROM RIVER STREET THAT WOULD BE DUE MAY 4TH, WHICH IS YESTERDAY. UM, DHCD REACHED OUT TO ME TODAY TO INFORM ME THAT RIVER STREET DID IN FACT SUBMIT THAT CORRECTIVE ACTION PLAN ON YESTERDAY. UM, ADMITTEDLY I HAVE NOT SEEN IT, I HAVE NOT HAD A CHANCE TO REVIEW IT, BUT I DID WANNA MAKE YOU AWARE THAT THEY HAVE SUBMITTED A CORRECTIVE ACTION PLAN AND, UM, AND DHCD WILL REVIEW THAT AND DETERMINE NEXT STEPS. UM, THAT DOES NOT MEAN THEY ARE OFF THE HOOK. THAT DOES NOT MEAN THAT I WILL NOT FOLLOW UP. I INTEND FULLY INTEND TO CONTINUE TO FOLLOW UP WITH DHCD, CONTINUE TO SEEK PROGRESS REPORTS AND CONTINUE TO SEEK SOME TYPE OF BENCHMARKS SO WE KNOW ON A REGULAR BASIS WHAT THEY'RE DOING OR NOT DOING. BECAUSE EITHER WAY, WE DESERVE TO KNOW WHAT'S BEING DONE. SO, UM, SO I WILL, I WILL PAUSE THERE. I WILL ANSWER ANY QUESTIONS YOU MAY HAVE, BUT AGAIN, I DID WANT TO THANK YOU ALL FOR THIS OPPORTUNITY TO, UM, TO OFFICIALLY GREET YOU. I ALSO WANTED TO CONGRATULATE YOU ON YOUR CLERK OF THE YEAR, CLERK OF THE YEAR MM-HMM . AND, UM, AND I WILL, I'M OPEN FOR ANY QUESTIONS YOU MAY HAVE. COOL. MADAM CHAIR? YES. MIND. MM-HMM . FIRST OF ALL, I WANNA SAY THANK YOU. UM, THE CITIZENS WERE VERY APPRECIATIVE OF YOU COMING OUT AND, UM, SHARING YOUR INFORMATION AND YOUR FORESIGHT IN, UH, BROADBAND GOING FORWARD AND OTHER ISSUES THAT, THAT WE HAVE IN DEWINE COUNTY. UM, WE DO HAVE A REPORT THAT WE'VE RECEIVED TODAY, AND I WOULD ASK IF YOU TAKE FIVE MINUTES AND GET WITH MS. COLLINS BEFORE YOU LEAVE, AT LEAST GO OVER KIND OF SOME OF, A LITTLE BIT OF THE HIGHLIGHTS PERTAINING TO THAT. UM, IT WOULD BE GREATLY APPRECIATED. OH. BUT THANK YOU, UH, FOR STEPPING UP. I APPRECIATE IT. YOU'RE WELCOME. YEAH, YOU'RE WELCOME. ARE THERE ANY OTHER QUESTIONS OR COMMENTS? ANY QUESTIONS? ANY COMMENTS? THANK YOU FOR WHAT YOU DO. THANK YOU. THANK YOU, MADAM CHAIR. JUST TO, JUST, IF I CAN JUST SAY IT, ONE FOR DELEGATE POPE ADAMS, THE, THE LEVEL OF ACCESSIBILITY THAT SHE, UH, WAS THIS YEAR, THIS IS FIRST YEAR. UM, BUT A, A TREMENDOUS AMOUNT OF RESPONSIBILITY VERY QUICKLY. UM, AND YOU, YOU LOOK AT SOME OF THE COMMITTEE APPOINTMENTS, THE COMMISSION SHE'S BEEN APPOINTED, APPOINTED TO, UM, FOR A ROOKIE DELEGATE , THAT'S PRETTY SIGNIFICANT. SO, UM, BUT, BUT AGAIN, UH, MS. GRANT'S HERE, UH, DIRECTOR OF INTERGOVERNMENTAL RELATIONS, AND SHE AND I TALKED ABOUT IT AGAIN, HOW PROACTIVELY YOU REACHED OUT TO US AND HOW MANY TIMES WE REACHED OUT TO YOU. BUT I DON'T THINK THERE WAS EVER A TIME WE DIDN'T CONNECT. SO JUST, JUST WANNA PUBLICLY STATE HOW MUCH WE APPRECIATE THAT. THANK YOU. YES. AND THE RELATIONSHIP THAT WE HAVE OF THE OTHER COMMUNITIES, WE KNOW WHICH ONE'S YOUR FAVORITE. SO YOU TALKED ABOUT, I KNOW TOO, , YOU TALKED ABOUT BROADBAND. UM, DR. MOORE AND I HAD A, A GOOD CONVERSATION WITH HIM WHEN HE WAS AT OUR MEETING LAST WEEK. AND IT'S BEEN HOW MANY YEARS NOW? 12, 14. EVER SINCE WE'VE BEEN ON THE BOARD. , I MEAN, I, I HAVE ROLL BAND. THEY TOLD ME THAT I WOULD BE THE LAST ONE TO GET IT AND I WAS THE FIRST ONE TO GET IT. MM-HMM . AND THEN HE'S TALKING ABOUT GETTING ON POLES THAT MADE IT FASTER, BUT THEY WENT UNDERGROUND AND DID IT FASTER. SO HE HAD ALL KIND OF, BUT THANK YOU. I HOPE YOU MADE THEM MOVE FOR DOUG MOORE'S FOR THE COUNTY. I MEAN, WE, YOU KNOW, THERE'S STILL 60% OF THIS COUNTY DOESN'T HAVE INTERNET ACCESS, SO IT, IT'S A BIG ISSUE. YES. IN PARTICULAR WITH OUR SCHOOL SYSTEM, SIR. I SAID 15 1 0 4, SCOTT TRUTH, VIRGINIA , [00:10:01] THEY WERE HANGING IN FROM TREES WHEN THEY FIRST STARTED. AND, AND THE THING IS, I, I KNOW IT CAN BE DONE. I MEAN, MY, MY DISTRICT IS NOT JUST IN WOODY COUNTY. I REPRESENT PRINCE GEORGE AND SURREY COUNTY, AND SURREY COUNTY'S DONE. MM-HMM . MM-HMM . SURREY COUNTY IS DONE. THERE IS NO REASON WHY WE CAN'T HAVE AS MUCH, IF NOT MORE. SO I, AS I SAID, I FULLY INTEND TO, TO KEEP MY FOOT ON THE GAS MM-HMM . AND, UM, AND MAKE SURE THAT THEY UNDERSTAND THAT THIS IS, THIS IS NON-NEGOTIABLE. I'M SORRY. THIS IS, THIS IS A QUALITY OF LIFE ISSUE AND IT'S A RIGHT THAT WE DESERVE TO HAVE. WE, WE AS DENWOODY COUNTY RESIDENTS DESERVE TO HAVE THIS ACCESSIBLE TO US. AND I'M GONNA DO EVERYTHING IN MY POWER TO MAKE SURE THAT THEY KNOW THAT, AND THAT THEY, THEY REMAIN ACCOUNTABLE. THAT THAT'S MY RESPONSIBILITY AS YOUR REPRESENTATIVE IS TO HOLD THEM ACCOUNTABLE. I ATTEND TO DO SO. AND, UM, I'LL REPORT BACK REGULARLY. AMEN. THANK, THANK YOU. AMEN. THANK YOU. UH, THANK YOU. BECAUSE, YOU KNOW, WE WERE, I WAS TALKING TO SOMEONE AND THEY WERE TALKING ABOUT BROADBAND AND, BUT YOU KIND OF YOUNG, YOU MAY NOT KNOW, UH, GREEN ACRES WHEN THEY USED TO CLIMB UP ON THE POLE AND USE THE TELEPHONE AND ALL THAT KIND OF STUFF BACK IN THE DAY, , YOU KNOW, TO MAKE A CALL AND EVERYTHING BECAUSE THEY, THEY DIDN'T HAVE IT KIND OF LOCAL. SO YEAH. BUT THAT'S ON, THAT'S ON GREEN ACRES. I REMEMBER PARTY LINES. YEAH, YEAH, YEAH. WELL, I'LL, I'LL LEAVE YOU WITH THIS MADAM CHAIR. I AM AWARE OF GREEN ACRES. OH, OKAY. AND I USED TO WATCH PETCO JUNCTION ALSO. OH MY GOODNESS. WELL, I ALSO HAVE, THIS IS OUR NEW, UM, SEAL. UM, AND I WOULD LIKE YOU TO HAVE THIS, UH, THIS IS FROM ITY COUNTY, SO I WAS GONNA COME APPROACH. YEAH, BECAUSE I WASN'T GONNA COME, I WASN'T GONNA PIN IT ON YOU. I SAID, 'CAUSE YOU ALREADY HAVE SOMETHING I SAID, SO I'M GONNA GIVE IT TO YOU. THAT'S, THAT'S YOURS FOR THE COUNTY. THIS ONE'S, YEAH. JUST MAKE SURE YOU SHOW IT TO THE OTHER JURISDICTIONS. YEAH, YEAH. JUST HAVE THAT ON. SO THEY'LL BE, THEY'LL SEE IT. , WHO'S MY FAVORITE. OKAY. THANK YOU. THANK YOU. YOU THANK YOU FOR COMING. WHOSE OFFICE HAD THE OLD SEAL? DO YOU REMEMBER WHEN WE WENT UP THERE? UH, ANYWAY, OUTSIDE THE OFFICE. THEY HAD THE OLD SEAL. OH, THE OLD SEAL AND THE OVERALL PICTURE OF, UM, THEY, THEY ALL HAVE THE NEW ONES NOW. YEAH. WE, WE COMMUNICATED WITH THE GENERAL ASSEMBLY BUILDING. YEAH. SO THEY'VE GOT THE NEW ONE'S, WHAT I'M TALKING ABOUT, AND THEY, THEY'RE ELECTRONIC NOW. GOTCHA. OKAY. THANK YOU. WE TRIED STILL ON. OH, THAT'S RIGHT. IT'S STILL THERE. OKAY. JUST WANNA MAKE SURE. OKAY. THAT'S RIGHT. ALRIGHT. UH, AGAIN, THANK YOU FOR COMING. THANK YOU. THANK YOU. WE APPRECIATE YOU. THANK YOU. WE APPRECIATE YOU. UM, NOW WE HAVE SOME ACTION ITEMS, UM, ADOPTION OF THE FY 2027 THROUGH 2036 CAPITAL IMPROVEMENT PLAN. UH, KEVIN MAKIN MASSING, OUR COUNTY ADMINISTRATORS GONNA DO THAT. MADAM CHAIR BEFORE WE, WE DO A AND B. UM, WE HAVE SOME DISCLOSURE STATEMENTS THAT WE PROBABLY SHOULD READ. YES. ALRIGHT, I'LL START. OKAY. OKAY. UH, AT THE MAY 5TH, 2026 SPECIAL MEETING OF THE DIMITY COUNTY BOARD OF SUPERVISORS, I MARK E. MOORE. INTEND TO PARTICIPATE IN DISCUSSION AND VOTE CONCERNING THE BUDGET FOR FISCAL YEAR 2027 AND FISCAL YEAR 2027 THROUGH 2036. CAPITAL IMPROVEMENTS PLAN FOR DE WITTY COUNTY. THE BUDGET WILL DETERMINE HOW MUCH MONEY IS APPROPRIATED TO DEITY COUNTY PUBLIC SCHOOLS SCHOOL BOARD. MY WIFE IS EMPLOYED BY THE DENWOODY COUNTY SCHOOL BOARD. THE BUDGET AND CIP AFFECT ALL EMPLOYEES OF DENWITTY COUNTY SCHOOL BOARD AND I AM ABLE TO PARTICIPATE IN THE TRANSACTIONS FAIRLY OBJECTIVELY AND IN THE PUBLIC INTEREST. MADAM CHAIR AT THE MAY 5TH, 2026, SPECIAL MEETING OF THE DI WITTY COUNTY BOARD OF SUPERVISORS. I, CASEY M DOOLEY, INTEND TO PARTICIPATE IN THE DISCUSSION AND VOTE CONCERNING THE BUDGET FOR FISCAL YEAR 2027 AND FISCAL YEAR 2027 THROUGH 2036, CAPITAL IMPROVEMENT PLAN FOR DE COUNTY. THE BUDGET AND CIP WILL DETERMINE HOW MUCH MONEY IS AVAILABLE TO DEITY COUNTY SHERIFF'S OFFICE, INCLUDING COMPENSATION OF EMPLOYEES. I'M EMPLOYED BY DEWIN COUNTY SHERIFF'S OFFICE, THE BUDGET AND CIP AFFECT THE EMPLOYEES OF DEITY COUNTY SHERIFF'S OFFICE AND I'M ABLE TO PARTICIPATE IN THE TRANSACTION FAIRLY OBJECTIVELY. AND IN THE PUBLIC INTEREST CHAIR AT THE MAY 5TH, 2026, SPECIAL MEETING OF THE DEITY COUNTY BOARD OF SUPERVISOR I, DANIEL DELEY, INTEND TO PARTICIPATE IN DISCUSSION AND VOTE CONCERNING THE BUDGET FOR FFY 2027 AND AND FFY 2027 THROUGH 20 20, 20 36 CAPITAL IMPROVEMENT PLAN FOR DENWOOD COUNTY. THE BUDGET WILL DETERMINE HOW MUCH MONEY IS APPROPRIATE TO THE DENWOOD COUNTY SCHOOL BOARD. MY WIFE IS EMPLOYED BY THE DEITY COUNTY SCHOOL BOARD. THE BUDGET AND CIP AFFECT ALL EMPLOYEES OF DEITY COUNTY AND I AM ABLE TO PARTICIPATE IN THE TRANSACTION FAIRLY OBJECTIVELY. AND IN THE PUBLIC INTEREST. I AM EMPLOYED BY THE APPOMATTOX RIVER SOIL AND WATER CONSERVATION DISTRICT. AS SUCH, [00:15:01] I WILL NOT PARTICIPATE IN ANY DISCUSSION OR VOTE PERTAINING TO THE APPOMATTOX RIVER SOIL AND WATER CONSERVATION BOARD. WHEN I CAST MY VOTE ON THE BUDGET, I WILL ABSTAIN FROM VOTING ON THE PORTION OF THE BUDGET THAT CONCERNS THE AMATIC RIVER SOIL AND WATER CONSERVATION BOARD. OKAY, THANK YOU. SO, MADAM [2.A. Adoption Of FY 2027-2036 Capital Improvements Plan] CHAIR WITH THAT, UM, AND THOSE DISCLOSURES AGAIN BEING READ, THE FIRST ACTION ITEM YOU HAVE IS THE CAPITAL IMPROVEMENT PLAN FOR FFY 27 THROUGH FY 36, WHICH IS KIND OF HARD TO SAY GOING ON THE WAY UP TO 36. UH, BUT THAT BEING SAID, AS YOU KNOW, WE DO 10 YEAR CIP PLANNING IN WITTY, KIND OF GIVES US THE MORE STRATEGIC FAULT FOR THAT 10 YEAR REALLY ONLY REQUIRED TO DO FIVE. UM, AND YOU SEE, UH, THAT LAST, LAST TUESDAY, THE 28TH WHEN I PRESENTED THE CAPITAL IMPROVEMENTS PLAN, UH, THAT WE HAVE, UH, PRETTY, PRETTY AGGRESSIVE, UH, PROJECTS FOR THE UPCOMING FISCAL YEAR. MAJORITY OF THE, THE NEARLY 17 OR PLUS MILLION THAT YOU'RE GONNA BE FUNDING IS IN THAT COURTHOUSE RENOVATION PROJECT. UH, OF COURSE WE HAD OTHER PROJECTS AS PART OF THAT AS WE DISCUSSED. SO WE'VE HAD A PUBLIC HEARING, UH, HERE TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE. WE JUST SIMPLY NEED A MOTION TO ADOPT THE RESOLUTION AS PRESENTED UNLESS THERE'S SOME CHANGES. MADAM CHAIR OF EITHER YOU OR THE BOARD. ANY QUESTIONS? ANY CHANGES? NO QUESTIONS. OKAY. MADAM CHAIR, I'LL MAKE A MOTION THAT WE ACCEPT THE RESOLUTION FOR THE CAPITAL IMPROVEMENT PROGRAM FOR 2027 THROUGH 2036. SECOND ROLL CALL PLEASE. MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE AYE. MS. EBRA BONNER AYE. ALL VOTING? AYE. OKAY. THANK YOU. AND [2.B. Adoption Of FY 2027 County Budget] NOW WE HAVE THE COUNTY BUDGET ADOPTION. YES MA'AM. MADAM CHAIR. SO, UH, ADOPTION OF THE FY 27 COUNTY BUDGET. LIKEWISE, JUST LIKE YOUR CAPITAL IMPROVEMENTS PLAN, YOU HAD A PUBLIC HEARING ON THE 28TH, UH, RELATIVE TO THE PROPOSED BUDGET. NO ONE SPOKE AT THAT MEETING. AS YOU KNOW, STATE LAW PREVENTS YOU FROM BEING ABLE TO ADOPT THE SAME NIGHT OF YOUR HEARING. AND SO YOU'RE, YOU'RE ABLE TO ADOPT THAT BUDGET TODAY. UM, JUST REAL QUICKLY AS A SUMMARY, YOU KNOW, I THINK THIS IS A VERY PROGRESSIVE BUDGET. WE'RE MAKING SIGNIFICANT INVESTMENTS CONTINUING OUR COMMITMENT TO EDUCATION, UH, PUBLIC SAFETY IN A, IN A BIG WAY, UM, AS WELL AS THE WORKFORCE TO BE ABLE TO, TO KEEP MOVING FORWARD WITH OUR CLASS AND COMPENSATION PLAN. UM, SO WITH THAT MADAM CHAIR, WE JUST SIMPLY NEED A MOTION TO APPROVE THE RESOLUTION BEFORE YOU. AND UNLESS THERE'S ANY QUESTIONS OR COMMENTS THAT YOU, YOU MAY HAVE QUESTIONS, COMMENTS. SO MOVED. SECOND. ROLL CALL. MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE, I, I VOTE. AYE. UM, BY THE BUDGET EXCEPT IAIN FROM VOTING ON THE PORTION OF THE BUDGET THAT CONCERNS THE APPOMATTOX RIVER SOIL AND WATER CONSERVATION BOARD, MS. EBRA BONNER AYE. ALL VOTING? AYE. OKAY. THANK YOU MADAM CHAIR. JUST A, A, A MOMENT OF PROFESSIONAL PRIVILEGE TO THANK, UH, ANN HOWTON AND HER STAFF FOR THE, THE BUDGET. YES. YES. THANK YOU. GREAT. GREAT JOB. THANK YOU, ANN. THANK YOU. THANK YOU. MM-HMM . THANKS. YEAH. ANN LIKES THOSE NUMBERS. . THAT'S GOOD. OKAY. THANK YOU. [2.C. Adoption Of Guidelines For Design-Build And Construction Management Contracts] AT THIS TIME WE HAVE ADOPTION OF GUIDELINES FOR DESIGN BILL AND CONSTRUCTION MANAGEMENT CONTRACTS AS MS. ANN HAMILTON, DEPUTY COUNTY ADMINISTRATOR. GOOD AFTERNOON, MADAM CHAIR. GOOD AFTERNOON. BOARD MEMBERS, UM, BEFORE YOU TODAY WE HAVE SOME GUIDELINES THAT DEAL WITH A PARTICULAR METHOD OF, UM, CONSTRUCTION. WE WORKED WITH, UM, OUR PROCUREMENT OFFICER, HOLLY CASEY, WORKED WITH OUR LEGAL COUNSEL, UM, BILL HEFTY TO, UM, ESTABLISH THESE PROCEDURES TO ALLOW US TO USE THIS PARTICULAR, UM, METHOD OF PROCUREMENT OF FOR THE, FOR CONSTRUCTION. AS WE ARE, AS YOU KNOW, WE'RE GETTING READY TO RENOVATE THE COURTHOUSE. AND, UM, WE'LL WE'RE, UH, INTEND TO USE THIS METHOD OF CONSTRUCTION PROCUREMENT OF CONSTRUCTION FOR THAT PROJECT. BUT WE NEEDED TO APPROVE THE GUIDELINES FIRST. UM, THE, UH, GUIDELINES ARE IN YOUR PACKET. UM, AND WE JUST NEED A, A RECOMMENDATION. OUR RECOMMENDATION IS OF APPROVAL OF THE RESOLUTION BEFORE YOU OBJECT. YES. UM, AND THIS IS VERY SIMILAR TO WHAT WE DID WITH THIS BUILDING. IT IS, IT [00:20:01] IS SIMILAR TO THIS BUILDING. IT'S A LITTLE, IT'S A LITTLE BIT DIFFERENT, BUT IT'S SIMILAR. IT'S SAME KIND OF PROCESS. WE, WHERE WE HAD TO ESTABLISH THE GUIDELINES TO DO THE PPA AND THEN MOVE FROM THERE. AND SO THIS IS THE FIRST STEP. OKAY. FOR, FOR THIS PARTICULAR PROCESS WITH THE CONSTRUCTION MANAGE MANAGEMENT AND MADAM CHAIR. TO, TO ANN'S POINT, UM, THIS RENOVATION, UNLIKE THIS BUILDING WHERE IT WAS KIND OF COMPLETELY NEW, WE KNOW WHAT WE'RE, WHAT WE'RE WORKING THROUGH OVER HERE IS MAINLY A, UH, MECHANICAL ELECTRICAL, PLUMBING AND DOING SOME UPGRADES TO FINISHES AND WHATNOT. SO WITH THIS, YOU'RE REALLY ABLE TO ENTER INTO A, A FIXED PRICE AND NOT TO EXCEED. AND SO WE, WE THINK THAT'S GONNA GIVE US A LITTLE BIT MORE LEVERAGE. YEAH. AND, AND FRANK IS GONNA TALK A LITTLE BIT ABOUT MORE ABOUT THE DETAILS OF THAT IN THE NEXT COUPLE OF ACTION ITEMS. OKAY. ALRIGHT. EVERYBODY GOOD? ADAM? MM-HMM . MADAM CHAIR, BE RESOLVED THAT THE BOARD OF SUPERVISORS HAVE BEEN WITH THE COUNTY DOES HEREBY APPROVE AND ADOPT THE DEWIN COUNTY GUIDELINES FOR SELECTION, EVALUATION AND AWARDS OF DESIGN BUILDING CONSTRUCTION MANAGEMENT CONTRACTS AS PRESENTED. SECOND ROLL ALL. MR. DOOLEY? AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE? AYE. MS. EBRA BONNER. AYE. ALL VOTING? AYE. OKAY. THANK YOU. THANK YOU. [2.D. Resolution To Use The Construction Management Method For The Courthouse Renovation Project] UH, NOW WE HAVE THE RESOLUTION TO USE THE CONSTRUCTION MANAGEMENT METHOD FOR THE COURTHOUSE RENOVATION PROJECT AND THAT'S MR. FRANK HALTON COUNTY ENGINEER. GOOD AFTERNOON, MADAM CHAIR, MEMBERS OF THE BOARD. AFTERNOON. IT IS GOOD TO BE HERE. I APPRECIATE THE OPPORTUNITY TO STAND BEFORE YOU. UH, AS MS. HOWERTON, UH, JUST DESCRIBED A LITTLE BIT WITH THESE GUIDELINES. NOW THAT THOSE HAVE BEEN ADOPTED, WE ARE NOW REQUESTING THE BOARD CONSIDER THE USE OF THE CONSTRUCTION MANAGEMENT AT RISK DELIVERY METHOD TO PROCURE CONSTRUCTION SERVICES FOR THE COURTHOUSE RENOVATION PROJECT. UH, PER THOSE GUIDELINES, WE MUST PROVIDE THE BOARD THE BASIS FOR USING THE METHOD FOR DI UH, BY DEMONSTRATING THE COMPLEXITIES OF THE PROJECT, UH, TO SHOW THAT THE MORE COMMON DELIVERY METHOD OF DESIGN BID BUILD, UH, IS EITHER NOT PRACTICAL OR NOT FISCALLY ADVANT ADVANTAGEOUS. UH, HPA ARCHITECTS WHO ARE UH, THE PROCURED CONSULTANT FOR THE COURTHOUSE RENOVATION PROJECT HAS ALREADY PROVIDED A WRITTEN, UH, JUSTIFICATION FOR COMPLETING THE PROJECT, UH, USING THE CONSTRUCTION MANAGEMENT AS AT RISK DELIVERY METHOD. UH, THE JUSTIFICATION HIGHLIGHTS MULTIPLE, UH, PROJECT COMPLEXITIES THAT MAKE THE DESIGN BID BUILD DELIVERY METHOD NOT PRACTICAL. UH, JUST TO GO INTO A FEW OF THOSE, THE, THE DIFFICULT SITE LOCATION, UH, THE BUILDING MUST REMAIN OPEN AND OPERATIONAL TO SERVE THE PUBLIC. UH, DURING THE CONSTRUCTION ACTIVITIES, UH, THERE ARE MULTIPLE FACETED PROGRAMS. UH, YOU GOT THE COURTHOUSE, UH, THE HOUSES, THE, THE CIRCUIT COURT, THE GENERAL DISTRICT COURT, THE JUVENILE COURT, AS WELL AS THE OFFICES OF THE COURT CLERKS AND THE COMMONWEALTH ATTORNEY AMONG OTHER FUNCTIONS. UH, THE DESIGN TEAM AND THE CONSTRUCTION MANAGER, UH, MUST COORDINATE THEIR EFFORTS TO LIMIT THE IMPACTS OF EACH OF THESE WORK FUNCTIONS. UH, ALSO THE ACCELERATED SCHEDULE, UH, THE CONSTRUCTION MUST BE COMPLETED AS QUICKLY AS POSSIBLE TO MINIMIZE DISRUPTIONS TO THE OPERATIONS. AND FINALLY, UH, THE INTRICATE PHASING, UH, PRE-CONSTRUCTION COORDINATION WITH THE DESIGN TEAM, UH, WILL BE CRITICAL TO DEVELOPING THE PHASING PLANS AND PRE-CONSTRUCTION ACTIVITIES TO, TO MANAGE THE COST AND LIMIT DISRUPTIONS. UH, THE USE OF THIS DELIVERY METHOD WILL ALLOW THE COUNTY TO ENTER INTO A CONTRACT FOR A FIXED PRICE FOR NOT TO EXCEED AMOUNT, UH, FOR CONSTRUCTION AND ELIMINATING THE POTENTIAL FOR COSTLY CHANGE ORDERS. THEREFORE, WE DO RECOMMEND THE BOARD APPROVE THE USE OF CONSTRUCTION MANAGEMENT AT RISK DELIVERY METHOD FOR THE UH, COURTHOUSE RENOVATION PROJECT. I'LL BE HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE. OKAY. ANY QUESTIONS? NO QUESTIONS. MADAM CHAIR, MAKE A MOTION THAT WE APPROVE THIS RESOLUTION AS PRESENTED. SECOND ROLL PAUL. MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE? AYE. MS. EBRA BONNER. AYE. ALL VOTING? AYE. OKAY. AND [2.E. Contract Amendment, A/E Services For Courthouse Renovation Project] NOW WE HAVE THE RESOLUTION TO USE THE CONSTRUCTION MANAGEMENT METHOD FOR THE COURTHOUSE RENOVATION PROJECT. YES MA'AM. AND MR. FRANK HOUSING? YES. THANK YOU. SORRY I DIDN'T INTERRUPT YOU. THAT'S ALRIGHT. UH, TO FACILITATE USING, UH, THIS CONSTRUCTION MANAGEMENT AT AT RISK, UH, DELIVERY METHOD, WE MUST ADDRESS THE, UH, THE CURRENT CONTRACT WITH HBA. UH, AND AS YOU KNOW, THAT THIS PROJECT HAS ALREADY BEEN APPROPRIATED IN THE, UH, THE CURRENT FISCAL YEAR 26 THROUGH 25 CAPITAL IMPROVEMENT PLAN. UH, ALTHOUGH THEY'RE THE, THE EXPECTED FUNDS ARE TO BE, UH, THAT THE FUNDING IS EXPECTED TO BE BORROWED IN THE FALL OF 2025 FOR THE TOTAL CONSTRUCTION, THERE IS SOME APPROPRIATION IN THE CURRENT CCIP TO ALLOW US TO MOVE FORWARD SOME OF THE PRELIMINARY DESIGN FUNCTIONS. UH, AND RFP FOR A AND E SERVICE WAS PREVIOUSLY DONE. UH, AND [00:25:01] WHICH RESULTED IN THE CONTRACT TO HBA BACK IN DECEMBER OF 24. TO DATE THEY'VE ALREADY BEEN AUTHORIZED TO DO, UH, SOME OF THE PRELIMINARY FUNCTIONS TO INCLUDE THE FACILITY CONDITION ASSESSMENT, A SPACE NEEDS ASSESSMENT, AND TO PREPARE A, UH, A SCHEMATIC OF THE PROPOSED RENOVATIONS. UH, THE FINAL SCOPE OF WORK WAS TO BE DEFINED UPON COMPLETING THOSE PRELIMINARY TASKS, UH, WHICH HAVE NOW BEEN, UH, COMPLETED AS OF MARCH. UH, AND THEN WE'LL ADDRESS THOSE, UH, FINAL SCOPE OF WORK AS A, AN AMENDMENT TO THE CONTRACT. UH, SO THE COUNTY WITH H HP'S RECOMMENDATION IS NOW PROCEEDING TO PROCURE CONSTRUCTION SERVICES USING THIS CONSTRUCTION MANAGEMENT AT RISK DELIVERY METHOD. SO HPA HAS PROVIDED US A QUOTE TO PERFORM THIS, THIS ADDITIONAL WORK, UH, UH, AND THE REMAINING DESIGN TASKS THAT WILL GET US THROUGH THE, THE FINAL DESIGN AS WELL AS THROUGH CONSTRUCTION ADMINISTRATION. SO WE'RE NOW SEEKING THE BOARD'S APPROVAL OF A CONTRACT AMENDMENT TO, UH, TO COMPLETE THE FULL DESIGN AND CONSTRUCT ADMINISTRATION SERVICES IN THE AMOUNT OF $850,585 TO HBA. AND I'M HAPPY TO ANSWER ANY QUESTIONS BEFORE ANY MOTION TO, TO, UH, ALLOW THAT. I THINK EVERYTHING ABOUT THIS PROJECT IS GOING TO HAVE BIG NUMBERS. MM-HMM. YEAH, THAT'S WHAT IT LOOKS. ANY OTHER, ANY QUESTIONS, COMMENTS? ALSO MOVE ELLATION SECOND. OKAY. ROLL CALL. MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE? AYE. MS. EBRA BON AYE. ALL VOTING? AYE. OKAY. THANK YOU VERY MUCH. ALRIGHT. THANK YOU. THANK, THANK YOU. THANK YOU MADAM CHAIR. JUST THANK YOU FOR THOSE, UM, APPROVALS. AND I, I WILL JUST FOR THE PEOPLE AT HOME THAT MAY BE WATCHING THAT DON'T KNOW THE FULL PROCESS, YOU KNOW, WE ARE, WE'RE ABLE TO TAKE ON THIS ADDITIONAL DEBT WITH NOT IMPACTING THE TAX RATE AND SO WE'RE IN A GOOD FINANCIAL POSITION TO BE ABLE TO DO THAT. THAT'S ONE REASON THAT, THAT WE DO WHAT WE DO IN THE MANNER THAT WE DO IT. 'CAUSE WE KNOW THESE TYPES OF PROJECTS HAPPEN FROM TIME TO TIME. UM, BUT THE GOOD THING IS ONCE THIS BUILDING IS RENOVATED, THE ENTIRE GOVERNMENT COMPLEX WILL HAVE BEEN RENOVATED AND OR NEW CONSTRUCTION FOR OUR, OUR COMMUNITY SO THAT IT FINISHES, FINISHES THIS AREA. THAT'S GOOD. YEP. ANYTHING ELSE GUYS? THAT'S ALL WE HAVE. JUST AN ADJOURNMENT. OKAY. UM, CAN I GET A MOTION FOR ADJOURNMENT? SHALL WE MOVE SECOND. OKAY. ROLL CALL MR. DOOLEY. AYE. DR. MOORE? AYE. MR. CHAVIS? AYE. MR. LEE? AYE. MS. EBRA BONNER AYE ALL VOTING AYE MEETING IS ADJOURNED. OKAY, THANK YOU. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.